SUPPLEMENT TWO

YOUR GROUP MEMBERS

Ensure everybody attending is a member and always check when any new faces arrive.

A prospective new member may attend one meeting of any group, the activities of which may interest that person. If a prospective new member turns up, advise the Membership Secretary promptly afterwards of the name and contact details of such person.

Invite members participating in your group to provide emergency contact details (i.e. telephone numbers) by clicking on the “Members’ Portal” on the “Join Us” page of our website (www.u3asites.org.uk/ashbourne) (for which purpose they will need their 4 digit membership number issued to them by the Membership Secretary), or by writing or emailing such details to the Membership Secretary. In addition, recommend they put ICE (“in case of emergency”) against selected contact numbers in their mobiles or carry next of kin details with them.

If a member brings a visitor, establish whether permission has been given by the committee. If not, explain that in future for insurance reasons prior permission is essential.

Make sure you give sufficient information for group members to make an informed choice as to whether they wish to participate or not, and then make their own decision; this is particularly important if you are running a physical activity. You must not make the decision for them or exclude them from a particular activity.

Remind members if you are doing a physically active subject that they undertake it at their own risk. Members must take full responsibility for their own participation in activities and events

See Supplement 8: Disabilities if a disabled member wishes to be accompanied by a companion or carer.

If a member stops coming, try to find out why and report any matter of concern to a committee member.